Exhibitor Registration

The NCASM Annual meeting is the event of the year which will feature lectures about the latest developments in sleep medicine and research products and services. This scientific meeting is dedicated exclusively to sleep medicine and sleep research. The NCASM Sleep meeting brings exhibitors face-to-face with the decision makers who fuel the growth of the industry and improve the lives of countless people.

The Annual Meeting in Chapel Hill is the best chance for exhibitors to connect with sleep professionals and keep current with the latest trends and business practices in sleep medicine. Networking and recognition opportunities are abundant for health-related and consumer businesses that participate.

Click Here to Register and Reserve Your Space as an Exhibitor

Once you register at the link above, you will be able to pay online, or you can mail a check to:

NCASM PO Box 6431 Kinston, NC 28501

Exhibitor fee is $495.00 and includes the following:

  • Six-foot, skirted display table
  • 2 chairs for representatives
  • Access to wireless internet
  • Lunch buffet for two representatives
  • AM and PM refreshments with meeting attendees

Why Exhibit with NCASM?

  • Develop relationships with new prospects and strengthen ties with existing clients
  • Gain exposure to a wide variety of sleep medicine professionals
  • Differentiate your company from your competition and build brand awareness of your company’s products and services
  • Heighten your credibility through close association with the largest organizations devoted solely to sleep medicine and sleep research
  • Refreshment breaks held on the show floor to drive attendees to the Exhibit Hall
  • Reasonable exhibit rates allow you to showcase your products and services to top decision-makers
  • Companies who bring quality products and services to the sleep clinician and researcher will benefit from exhibiting at the NCASM annual meeting

Don’t delay! Opportunities are limited, so please complete your sponsorship application today to maximize your benefits and secure your requested level of sponsorship

Exhibitor Terms and Conditions

  1. SPACE - The space contracted is to be used solely for the Exhibitor whose name appears on the Contract. The Exhibitor shall not sublet or assign any portion of same without the written consent of the NCASM. Sponsors receive prime display locations and exhibitor space is assigned by the NCASM on a first-come, first-served basis as signed applications and monies are received by the NCASM office. Two chairs per table are included.
  2. ALL PROMOTIONAL MATERIALS, COLLATERAL OR ACTIVITIES must be confined within the limits of the Exhibitor’s purchased space. Per CME regulations such materials are not permitted in the meeting room or at the meeting registration desk, and may not be delivered to attendees’ hotel rooms.
  3. ALL BOOTHS and decorations MUST concur with the facility regulations, city ordinances, and local fire codes. Any violations may result in the removal of any materials found to be in violation. Materials for booth decorations and construction must consist of fire resistant material.
  4. IN EVENT EXHIBITION IS NOT HELD - The NCASM shall not be liable for any damages or expense incurred by Exhibitors in the event the show is delayed, interrupted, or not held as scheduled.
  5. SECURITY - Security will not be provided in the exhibit area. Exhibitors are urged to remove all valuables during non-exhibit hours. Exhibitor agrees that neither the NCASM, nor the facility management is financially liable for theft, damage, loss, or disappearance of any kind. The NCASM recommends all Exhibitors contact their insurance agents to confirm proper coverage of exhibit materials. Please read carefully the coverage provided by decorators and shipping companies to determine if additional coverage is necessary. Any additional security must be arranged by the Exhibitor at his own expense, directly from the facility. The facility will be locked during the time that exhibits are not being shown; however, certain facility employees will have access to the space for cleaning, etc.
  6. LIABILITY - Exhibitor agrees that neither the NCASM, nor its representatives, will be responsible for any injury, loss, or damage that may occur to the Exhibitor, the Exhibitor's employees, family, or associates, or property from any cause whatsoever. The Exhibitor, on signing the contract, expressly releases the aforementioned from any and all claims for such loss, damage, or injury.
  7. CANCELLATIONS - Cancellations 10 days before the event will receive a 100% refund. No refunds are provided for cancellations after that date.
  8. ELECTRICITY - The NCASM will provide standard 110-volt electricity at no charge upon request. Please indicate on the application if electricity is required. For additional power needs, exhibitors should contact the facility.
  9. SIGNAGE - An identification sign will be provided for each table.
  10. SHIPPING - Vendors are responsible for ALL arrangements in the shipping of exhibits. Please bring your company’s own shipping forms and account number in order to make your own shipping arrangements. Shipping information will be sent with a confirmation to the “Company Contact” listed on the application.
  11. HOTEL RESERVATIONS – Exhibitors may use the group’s discounted hotel rates. Hotel information with group code is listed on the ncsleep.org home page.

ASSOCIATION CONTACT
NCASM
PO Box 6431 Kinston, NC 28501

Email:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Thank you for your interest in supporting NCASM!